Privacy Policy

Last updated: June 2026

Lotus IT Solutions Inc. ("Lotus IT Solutions", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and the choices available to visitors and job applicants who use lotusit.ca.

1. Information We Collect

When you use our website, create an account, or apply for a position, we may collect:

  • Contact and account information, such as your name and email address, when you sign in or communicate with us.
  • Application information, including the job you apply for, application status, and related hiring communications.
  • Resume, CV, cover letter, and other application materials that you choose to provide.
  • Basic technical information, such as browser, device, and site usage information needed for security, troubleshooting, and site operation.

We do not ask for payment information, government identification numbers, or sensitive demographic information. Please do not include information in your resume or application materials that is not relevant to a job application.

2. How We Use Your Information

We use the information we collect to:

  • Provide and secure the website and applicant portal.
  • Create and manage applicant accounts.
  • Review, process, and track job applications.
  • Contact applicants about application status, interviews, or related opportunities.
  • Improve website functionality, reliability, and user experience.

We do not sell, rent, or trade personal information to third parties for marketing purposes.

3. Third-Party Sign-In

If you choose to sign in using a third-party identity provider such as Google or Microsoft, that provider may share basic account information with us, such as your name and email address, so that we can create or authenticate your account. We do not receive your password. Your use of those providers is also governed by their own privacy policies:

  • Google Privacy Policy: policies.google.com/privacy
  • Microsoft Privacy Statement: privacy.microsoft.com

4. Data Security

  • We use reasonable administrative, technical, and organizational safeguards designed to protect information submitted through the website.
  • Access to application information is limited to personnel or service providers who need it for recruitment, support, security, or legal purposes.
  • No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
  • We do not use resumes, applications, or applicant personal information to train machine-learning models.

5. Data Retention

We retain applicant information only for as long as reasonably necessary for recruitment, account management, legal, security, and operational purposes. Retention periods may vary depending on the type of information, the status of an application, and applicable legal or business requirements. You may request deletion of your information as described below, subject to any records we are required or permitted to retain.

6. Cookies and Local Storage

We use essential cookies and local storage to operate the website, keep users signed in, remember theme preferences, and maintain security. We do not use advertising cookies, tracking pixels, or third-party analytics that profile your behavior across other websites.

7. Your Rights

Depending on where you live, you may have the right to:

  • Access - request a copy of the personal information we hold about you.
  • Correction - ask us to update inaccurate or incomplete information.
  • Deletion - request deletion of your account or application information, subject to legal and operational requirements.
  • Withdraw consent - where processing is based on consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at privacy@lotusit.ca. We will respond within a reasonable time and in accordance with applicable law.

8. Children's Privacy

This website and applicant portal are intended for individuals who are legally able to apply for employment opportunities in their jurisdiction. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top. Continued use of the website after changes means the updated policy applies to future use.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

Lotus IT Solutions
Email: privacy@lotusit.ca
Website: www.lotusit.ca